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How to add subtitles or closed captions to an eLearning video


Nowadays, adding subtitles to an eLearning video is a must. With increasingly diverse workplaces, there is always someone who will benefit from subtitles or close-captions (CCs). Whether it’s a hearing deficiency or a language barrier, subtitles can make a huge difference when it comes to information comprehension and absorption. They’re also a great way to increase learner engagement, keeping the learner more involved in the material. That said, there’s really no reason not to use subtitles or CCs in your eLearning videos.

Koantic is a cost-effective way to create localized eLearning videos without having to invest in re-recording. Subtitles and CCs can be added in three easy ways and can be previewed as you go.

Here are three ways to add subtitles to a video in Koantic:

1. Auto-transcribe

For a long video with lots of dialog, this is by far the most affordable and efficient solution. Auto-transcribe will actually create subtitles automatically from your video’s audio.

How does it work?

  1. Click on a video page that needs subtitles
  2. Click the video icon on the top right
  3. Select Video Caption from the dropdown
  4. Select Auto-Transcribe
  5. Select the audio’s original language of your audio and click Transcribe

Depending on the amount of audio to be transcribed, our system will take a few seconds to process your audio and then provide you with a complete set of subtitles. Since very few speech-to-text tools are perfect, we highly recommend that you review the subtitles to ensure accuracy and optimal legibility. That means correcting any misunderstandings and ensuring that sentences aren’t too long. If a sentence is too long, you can easily split it into several parts.

How can I correct auto-transcribed subtitles?

Subtitles can be corrected in real-time directly within the tool. To split a sentence onto two lines, simply copy that text onto a new line and set the right start to finish time.

2. Upload your own closed captioning file (.vtt or .src file)

For larger scope projects, you might want to have your video transcribed professionally. In that case, you can simply upload your own .vtt or .src file.

How can I upload my own subtitles?

  1. Click on a video page that needs subtitles
  2. Click the video icon (show video icon) on the top right
  3. Select Video Caption from the dropdown
  4. Click Upload to upload your closed-captioning file

Your video’s subtitles will appear and can be edited if necessary. Once again, we highly recommend reviewing your video to ensure accuracy and legibility.

3. Manually write your own subtitles

If your video is short and you’d like to write your own subtitles manually, this option is always available. It’s also useful if the voice in your video is not legible to our auto-transcriber. That can happen if the video’s background music is too high or the voice is difficult to hear. Whatever the reason may be, writing your own subtitles is a quite straight-forward.

How to write your own video subtitles:

  1. Click on a video page that needs subtitles
  2. Click the video icon (show video icon) on the top right
  3. Select Video Caption from the dropdown
  4. Click Add to start writing or copy pasting your captions
  5. Click on the left-hand numbers to match yours captions with the right time frame

Subtitles will be applied to your video in real-time as you write them. Once your subtitles are complete, review your video to ensure appropriate time frames, smoothness and legibility.

How can I add closed captioning to an eLearning video?

Closed captions are different from subtitles in a sense that they describe sounds other than just voice. For example, the sound of a dog barking or a car alarm going off. In their literal definition, subtitles only display text.

That said, closed captions can be added in the same way as subtitles. If using the auto-transcribe feature, be sure to add your closed captions manually by clicking Add.

Some tips for effective eLearning video subtitles…

Subtitle placement and legibility is critical when it comes to effective eLearning subtitles. For that reason, we’ve taken matters into our own hands. We’ve chosen the optimal placement and a white on black text format that will be highly legible on any video. In order to maximize the effectiveness of your eLearning video subtitles, keep them short and always review before publishing. Subtitles should be smooth to read and consistent in length.

You’re now fully equipped to create eLearning videos with closed-captioning or subtitles. With its flexible options, we guarantee that Koantic will save you a lots of time and headaches in the process of subtitling your learning videos.

Not yet using Koantic to create interactive eLearning videos?

Not only is our web-based tool intuitive to use, it can meet many (if not all) of your eLearning needs at a fraction of the cost of most tools.

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